Office Administrator

By Clinicient
| on December 12, 2011

Office Administrator

The Office Administrator is responsible for supporting the Clinicient team through the performance of the overall administrative activities including answering phones, ordering supplies, ensuring office equipment is maintained in working order, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Answer and route all incoming phone calls in a timely and professional manner. Develop ability to provide clients with correct answers to basic questions regarding Clinicient services
  • Ensure that necessary office supplies are stocked at appropriate levels and within budgetary guidelines through the maintenance of inventory records and effective ordering within Company policies.
  • Maintain office equipment (copiers, postage machines) in working order through effective management of the vendors.
  • Perform day-to-day facilities operations such as distributing access keys, maintaining kitchen supplies, assisting management in the layout of offices areas, and ensuring that the facilities are maintained in a clean and professional manner.
  • Process outgoing mail, schedule meetings, arrange travel, etc. as requested.

SECONDARY DUTIES AND RESPONSIBILITIES

  • Participate as needed in ad hoc projects.

EDUCATION AND EXPERIENCE

  • Associate degree or similar level of education required. Bachelor degree desirable.
  • Minimum 2 years experience performing similar functions in a fast paced, office environment.

SKILLS AND ABILITIES

  • Exceptional oral and written communication skills required.
  • Strong commitment to delivering outstanding service to internal and external customers.
  • Self-starter not afraid to take in unfamiliar tasks and projects.
  • Proven ability to plan and manage parallel tasks and projects.
  • Computer literate, particularly in the Microsoft Office suite of products, with  proven ability to learn new applications.
  • Working knowledge of basic office equipment, USPS, FedEx, UPS, etc.

 

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

To apply for this position:

Please send a copy of your resume with a cover letter to jobs@clinicient.com.

 

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