INFOGRAPHIC: A Guide to Saving Time Through Clinical Documentation

Clinical documentation is a necessary evil for most physical therapists. As the saying goes, if you didn’t document it, you didn’t do it. Fortunately, there are ways to streamline the process.

One proven way is to use a customizable EMR and billing system designed specifically for the outpatient rehab industry. A well thought-out system can cut documentation time in half. And less time spent documenting means more time for patients and other things you love.

Looking for more? Download our infographic to see how your EMR software stacks up at clinical documentation and how you can save over 80 hours with Clinicient this year.

Download Now

How much time could you and your practice save from documentation? Let’s take a look:

How long does it take you to document an initial evaluation?

With standard EMR software, a therapist takes an average of 26.8 minutes per evaluation. With Clinicient, that average goes down to 20.7 minutes. That’s a difference of 6 minutes, or 29%. For a therapist working 5 days per week, documenting one initial eval per work day, that’s 25 hours added back to your year.

How much time do you spend on daily notes?

The average therapist spends 42.4 minutes per day on notes using standard EMR software. With Clinicient’s INSIGHT EMR software, physical therapists report that they complete their daily notes 28% faster on average, for a savings of 9.4 minutes per day. While 9 minutes per day may not seem like a lot, that’s 38 hours per year. Enough to see 50 extra patients – or spend a week in Hawaii!

How long does it take you to document a discharge?

By now you can likely see where this is headed. With a typical EMR, therapists spend an average of 14.4 minutes per discharge. With Clinicient’s customizable system, physical therapists say they complete discharge notes 47% faster (9.8 minutes on average). This results in a savings of 19 hours per year – at $90 per visit, that’s over $1700 more per year, per therapist.

The Bottom Line

Physical therapists using Clinicient document 30% faster, adding up to 82 fewer hours per year spent on documentation when compared to colleagues using standard EMR software. That vacation in Hawaii you’ve always wanted? It’s waiting for you!

82 hours per year also means you have more time for patient care. At $90 per visit, that’s a $7380 boost in revenue per year. Multiply that by the number of therapists in your practice and watch your practice grow!

Don’t miss this infographic to learn how else you can save time during evaluations, here.

Information and calculations based on Clinicient Therapist Survey 2016.


Taylor Goldsmith

Content Marketing Program Manager

Taylor Goldsmith is the Content Marketing Program Manager at Clinicient where she manages the blog, social media strategy, supports lead generation activities and more. She provides insightful direction to a variety of other daily Clinicient activities and brings to her team knowledge of core and emerging marketing strategies. Taylor earned a Public Relations degree from the School of Journalism and Communication at the University of Oregon. In her spare time, she likes to travel, explore the Portland food scene, and cheer on the Oregon Ducks.

5 thoughts on “INFOGRAPHIC: A Guide to Saving Time Through Clinical Documentation

  1. This is really interesting. Where did you find these stats for the standard EMRs? I’d be interested to see the full study. Also, how do you collect Clinicient’s own stats? Just want to make sure I have all the facts, so I can confidently share this info. Thanks!

    • Hi Mitch, The information and stats above come from our own survey we conducted in 2016. The infographic itself provides additional insights to the data as well. Thanks! Glad you enjoyed it.

      • Great infographic! JUst a couple more questions: How many people took the 2016 survey? Were they mostly Clinicient customers?

Leave a Reply

Your email address will not be published. Required fields are marked *